Are you tired of not getting things done during the day? Do you envy dynamic people and want to be more productive? Luckily, productivity is something that can easily be built. All you need to do is follow simple steps and set a good routine for yourself. This article explains the process of materializing quick results by becoming the most productive version of yourself! If you want to make the most out of your daily life, keep reading to discover 15 awesome productivity-booster tips to manage your time like a pro!
In this article you will learn:
- The routine productive people use.
- Tips and tools to help you reach your goals.
- Simple hacks to become more organized.
Eat healthily & drink more water
Let’s start with the basics. In order to be more productive throughout the day, your brain needs to work at its maximum capacities. To be productive, you need to feed your body with healthy nutritious foods, drink enough water and have good nights of sleep. Your body is not a machine. It needs proper food, sleep, and water to function properly. Make sure to stay hydrated throughout the day, keep your diet clean and sleep at least 8 hours at night. Avoid using caffeine and refined sugar as energy boosters. Instead, consume fresh fruits and limit heavy meals to avoid being sleepy after lunch.
Set an empowering morning routine
Morning routines are very powerful as they set the tone for the entire day. Every morning, take the time to visualize your goal. Close your eyes, take a few deep breaths and start picturing your goal. Once your goal is clearly defined in your mind, visualize yourself achieving it. Visualize how it would feel to reach this goal and truly feel the joy within you. Then, ask yourself what you need to do to get closer to your goal. Set a clear image of each one of your tasks and again, visualize yourself completing them. This visualization will only take 5 minutes. But even during this short period, you can create positive and focused intentions that will help you work more efficiently throughout the day.
Use a to-do list
Being productive starts with planning your days. Use a to-do-list to note all the things you need to do. It is easier to get things done when we have a clear image of what we need to do. You can also use weekly or monthly to-do-lists to keep track of your goals. At the beginning of each day, make a list of all the things you need to do and make sure it is realistic. Don’t set too many tasks, keep your list relatively short and make sure it is achievable in one day. If you have less urgent tasks to do, place them on your weekly or monthly list.
Make your tasks specific
When creating your to-do list, make sure your daily tasks are specific. For example, if you are a student, instead of writing “finish my paper”, you might want to write “finish writing the last chapter, add a conclusion and include a bibliography sorted alphabetically”. Writing specific tasks creates a clear image in your mind. When looking at your list, you will instantly know what to do. Being specific when writing your goals will make you way more productive as everything you need to do will already be listed and detailed.
Set deadlines to complete your tasks
Having a to-do-list and create specific goals will already skyrocket your productivity. But if you want to reach the next level, try to set deadlines for your daily tasks. Write things like “finish drafting the contract by 3 pm” or “finish replying to emails by 10 am”. Setting deadlines for yourself will prevent you from getting lazy and losing your focus. Deadlines give an extra challenge and help to stay on track. They also structure the days in a more efficient way.
Prioritizing tasks is absolutely key. Always make sure that your most urgent tasks are taking care of first. After creating your daily to-do-list, find the most urgent tasks and place them at the top of the list. You won’t always have the time to do everything that is on your list. But if you start by working on your most urgent tasks, you make sure that, at the end of the day, the most important things are taking care of. Prioritizing tasks will make your life 10 times easier and save you a lot of stress.
Use a checklist
Having a checklist is such an easy, yet very efficient, way to keep track of your progress and have a clear image of what has been accomplished and what still needs to be done. It can also boost your self-esteem as you become more aware of your daily achievements. The same way that you can have daily, weekly and monthly to-do-lists, you can have daily weekly and monthly checklists. To-do-lists and Checklists go hand in hand with each other. The to-do-list sets your tasks and the checklist tracks your achievements. After making your list, prioritizing your tasks and setting deadlines, take the time to create a Checklist by writing down all your daily assignments followed by a ticking box. Once you have accomplished a task, don’t forget to tick the box to make it clear that the task has been taking care of.
If you are serious about being productive, you need to understand that you won’t always be able to do everything yourself. If your list of tasks goes on and on, maybe it is time to consider hiring someone to help you. You can also ask your colleagues, friends or family for some help. As fabulous as you might be, you are only human. You are not a robot and it is ok to ask for help. You need to trust others and let them help you. The support from others can have a direct influence on how efficiently the work is done and how quickly your goal is achieved.
Stay away from distraction
To be productive, you need to stay focus and avoid unnecessary distractions. Easier said than done, I know. For starter, create a dedicated work area for yourself. If you already have an office somewhere, that’s perfect. Otherwise, set a desk and a chair at your place, preferably in a quiet area. Go to the library if you are a student. If the work you need to do doesn’t require the use of Social Media, log out from your accounts or simply turn off your phone if you don’t expect any professional phone calls. You can also completely turn off the wifi if you don’t need internet to complete your tasks. Otherwise, try to self-discipline yourself by avoiding unnecessary online searches. Stay away from distractions to focus on your work and be productive.
Clean your desk
A messy work environment leads to a messy mind. If you want to execute your tasks efficiently and be organized, start by cleaning your desk. It is such a basic yet very effective tip. Your work environment has a direct influence on how productive you are. I am not asking you to organize all your documents alphabetically. Just don’t leave unnecessary items on your desk. You can always make your desk more inspiring by hanging out positive affirmations or things that remind you of your goal. But be careful not to overdo it, as it can become messy. Always make sure that your desk is clean before you start working.
Take regular breaks
Your brain is not designed to work 5 hours straight without breaks. After a while, it becomes saturated and starts making silly mistakes. To avoid that, make sure to take regular breaks to clear your head. I recommend taking 10 minutes breaks every 2 hours or less. Make sure to do something else during your breaks, preferably something you enjoy. Don’t spend your break checking your emails, that would be completely counterproductive. Instead, eat a fruit, drink a tea, talk to someone, go for a walk or simply sit outside. Do anything that makes you happy during this time. But be careful not to accidentally transform your 10 minutes into a 1-hour break!
Understand what time of the day you are the most productive and use it to your advantage
We are all different and have different lifestyles. Some of us need more time to wake up while some others are particularly energetic early in the morning. You need to figure out what time of the day you are the most productive and use it to your advantage to get things done efficiently. Listen to your body to understand when you are the most energetic and make sure to use this energy to complete your most important tasks. Even if you don’t have the ability to change your schedule, you can still figure out when you are the most alert and plan your day in order to complete important tasks during this time.
Don’t work harder, work smarter
This is one of the most important productivity tips. Work smarter, not harder. It basically means being strategic in every choice you make. Instead of killing yourself trying to cover all the work you have to do, focus on the things that are going to bring back the more results. Don’t bury yourself in work. It is absolutely counterproductive and not sustainable. Delegate minor tasks. Communicate more with your co-workers, ask for feedback. Don’t rush into things, don’t procrastinate, take some breaks, schedule your weeks and months, organize your days and prioritize your tasks. But most importantly, look after yourself!
Stress is the number one enemy of productivity. Chronic stress is a poison for many reasons. It creates anxiety, leads to depression, poor sleep, and overall stops you from thinking straight. Stress will make you work slower and be less efficient. The last thing you need if you want to be productive is stress. If you are suffering from chronic stress, make sure to take actions to free yourself from it.
If you are currently struggling with chronic stress make sure to check the article 10 simple and effective ways to reduce stress naturally.
Clear your mind
To be more productive, you need to take physical but also mental breaks from work. Clearing your mind will help you gain perspective and see things from a different angle. Facing problems with a fresh mind helps see things differently, solve problems more easily, and be more efficient. There are many things you can do to clear your head. Run, dance, meditate, do some yoga, cook, walk in nature or simply spend more time with your loved ones!
To boost your productivity, make sure to follow the instructions listed below:
- Follow a healthy lifestyle.
- Visualize your goal.
- Plan your days.
- Make daily, weekly and monthly to-do-lists with specific tasks and deadlines.
- Prioritize your tasks.
- Use a checklist.
- Avoid distractions.
- Clean your desk.
- Take regular breaks.
- Understand when you are the most productive.
- Manage stress.
- Clear your mind and take care of yourself.
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